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Quick and helpful insight from professional facilitator Adriana Girdler[1]: when you are calling a meeting, give as much notice about very specific objectives at least a couple days ahead of time.
While a psychologist could likely identify all the potential reasons to do so, one key insight from Conflict Transformation revolves around respect. If others feel like you respect them, they tend to engage with more competence, commitment, and enthusiasm. So, even though your intent may not be to show disrespect, when the meeting happens and some feel like the topic you bring up is new to them, they logically wonder how much you respect their opinion, their professional competence, or even their value to the overall enterprise.
Avoid such unintentional outcomes. The work is hard enough without masking your actual respect by an appearance that is confusing.
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